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Privacy Policy

Privacy Policy

Thank you for visiting our website and for your interest in Gleason and our services. To make you feel safe and comfortable when you visit our website, we take the protection of your personal data and its confidential treatment very seriously.

With this information on data protection we would therefore like to inform you when we store which data and for what purpose we use it – naturally in compliance with the applicable data protection regulations.

Should you have any further questions regarding the handling of your personal data, please do not hesitate to contact our Data Protection Officer, whose contact details you will find below.

The constant technological development, changes in our services or the legal situation as well as other reasons may require adjustments to our Privacy Policy. We therefore reserve the right to change this data protection declaration at any time and ask you to inform yourself regularly about the current status.

Basic information

Unless otherwise stated in the following sections, no personal data is collected, processed or used when using our websites.

When you access our Internet pages, our Web servers automatically collect general information. This includes the type of web browser, the operating system used, the domain name of the Internet service provider, the IP address of the computer used, the website from which you visit us, the pages you visit on our site and the date and duration of your visit.

This data cannot be used by us to identify the individual user. We only evaluate the information statistically and use it exclusively to improve the attractiveness, contents and functionalities of our websites.

Definition of personal data

The term personal data is defined in the German Federal Data Protection Act. According to this, these are individual details about personal or factual circumstances of a specific or identifiable natural person. This includes, for example, your real name, your address, your telephone number or your date of birth.

In the EU General Data Protection Regulation (GDPR), which becomes valid May 2018, personal data is defined as follows:

Any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

 

 

Legal basis for the collection of personal data

Insofar as we obtain your consent for the processing of personal data, Art. 6 para. 1 lit. a GDPR serves as the legal basis for the processing of your personal data.

When processing your personal data to fulfil a contract between you and Gleason, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

Data erasure and storage period

The personal data of the data subject will be erased or the processing restricted blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be restricted or deleted if a storage period prescribed by the aforementioned legal provisions expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

Collection and processing of personal data

Personal data is only collected if you provide it voluntarily, for example for processing of an order, when participating in a survey or promotions or if registering for personalized services. There you will be informed about the intended purpose of processing and, if necessary, asked for your consent to storage.

The personal data collected within the framework of our websites will only be used without your consent for order processing or processing your enquiries. Your personal data is stored and combined in a central customer and potential customer database which is administered under the responsibility of Gleason Corporation with your consent only. The use of this data is limited to marketing and market research purposes by Gleason Corporation Companies and Gleason Sales Organizations within Germany. You can revoke your consent at any time with effect for the future.

Your data is encrypted before transmission and processing in order to protect it from access by unauthorised persons. Please note that unencrypted e-mails are transmitted without access protection.

Your data will not be sold, rented or made available to third parties in any other way than described here. Personal data will only be transferred to state institutions and authorities within the framework of mandatory national legislation. Our employees, agencies and dealers are bound by us to the strictest confidentiality.

Contact

You can contact us via our e-mail address or by telephone. The personal data transmitted to us in this way will of course only be used for the purpose for which you made them available to us when contacting us.

If you use our contact form and we request information that is not required to establish contact, we have always marked it as optional. These details serve us to substantiate your inquiry and to improve the processing of your request. Providing this information takes place expressly on voluntary basis and with your consent. If this involves information on communication channels (e.g. e-mail address, telephone number), you also agree that we may contact you via this communication channel in order to respond to your request.

You can of course revoke this consent at any time with effect for the future. For this, please contact our data protection officer, whose contact details you will find below.

Log-in Area My Gleason

With the Log-In Area „My Gleason“ we provide the possibility to obtain information about our products and services. For this purpose you setup a username which corresponds with your email and a password. The storing of your personal data in the database „My Gleason“ provided by our website provider is executed on your request and direct data entry. The database is provided by an external service provider. We have made sure that your data is protected in ways that comply with the safety regulations of the GDPR.

Your data is used to provide specific product information. When logging into My Gleason your entered data and product interest is saved and automatically forwarded to the respective sales contact for information.

Job Applications

You can apply for a job on our Gleason Job Portal online. Your online application will be transmitted through an encrypted connection directly to Gleason Human Resources and handled confidentially. We will of course use your details exclusively for processing your application and will not pass them on to third parties outside Gleason Corporation.

If you have applied for a specific job opening which has been already closed and we deem you fit or even more suited for a different job opening we are able to offer, we would like to forward your application to the appropriate department within the company. If this is the case, we will contact you separately. Your personal data will be deleted immediately after completion of the application process or after a maximum of 6 months, unless you have expressly given us your consent for a longer storage of your data.

Please note that we can receive job applications through the Gleason Job Portal only. If you elect to send us your application by email, we expressively want to make you aware, that email attachments are not encrypted.

Newsletter

To register for our newsletter we use the so-called Double-Opt-In Process. After you have entered your email in the registration form, we send you a confirmation email to the email provided in which we ask for conformation that you want to receive the newsletter by email. If you do not confirm this request within 24 hours, your registration is automatically cancelled. If you confirm your request to receive the newsletter, we save your email address until you cancel the receipt of the newsletter. Saving your data has the sole purpose to be able to send you the newsletter. Furthermore we store your IP-address when you sign in and when you confirm to receive the newsletter.

Obligatory data for receiving the newsletter is your email address only. Providing other personal data is an option and is used solely for the tailoring of newsletter content. Also this data is completely deleted if you cancel your subscription to the newsletter.

You can cancel your agreement to receive the newsletter at any given time. The newsletter can be cancelled by clicking on the link at the bottom of each newsletter email or with an email to the Data Protection Officer. Your personal data is not forwarded to third parties.

We would like to make you aware that we analyze your user behavior when sending the newsletter. For this analysis the newsletter emails contain so called Web-Beacons, also called Tracking-Pixel. These are one pixel picture files which link to our website and allow us to analysis your user behavior by collecting Web-Beacons, which are assigned to your email address and are linked with their own ID. Links in our newsletter contain Web-Beacons as well. With the recorded data we establish a user profile to tailor topics of the newsletter according to your interests. This includes information, when the newsletter is read and which links you click on, to conclude your personal interests. The data gathered is linked with the way you use our website to tailor our offering to your interest and to improve our product offering in general.

The recorded data is saved by the newsletter provider on his server in the USA. We have made sure that your data is protected in the ways, requested by the GDPR. You can request to cancel tracking by clicking on the separate link in our newsletter email or contact the Gleason Data Protection Officer. Tracking can also be avoided if you have deactivated the display of images in your email program. In this case the newsletter will not be displayed in its entirety and you may not be able to use all functions. If you elect to display images manually, the described tracking function is activated.

Data Transfer to Other Companies of Gleason Corporation

Transfer of your personal data to third parties outside Gleason Corporation principally does not take place, with the exception, that we are obligated by law to do so, or if data transfer to third parties is required to fulfill the contractual obligation with you, or if you have explicitly agreed to the forwarding of your data. External suppliers and partner companies receive data only if it is required to process your request. In such cases we limit the amount of data transferred to the absolute minimum. If our suppliers make contact with your personal data we make sure that the regulations of the data protection laws are. Please note also the data protection notes of the respective suppliers. We are not responsible for the content of services of third party suppliers. Suppliers are responsible for the content of their services, although Gleason checks services regarding their compliance with legal requirements to the extent of what is reasonable to be expected.

Data Transfer to External Suppliers (Contracted Companies)

Your personal data is transferred to service partners if they have been contracted by Gleason and support Gleason in providing the services requested.

Your data is processed by contracted suppliers according to the contract processing regulations of Article 28 DSGVO.

Contracted suppliers are granted access to personal data required for the completion of requested tasks only. It is not permitted that these suppliers share your personal data or to use your data for other purposes, especially for their own advertising purposes.

Insofar as external suppliers have access to your personal data, we have made sure by legal, technical and organizational measures as well as regular checks, that they respect the applicable data protection laws as well.

We do not sell your personal data to other companies.

Cookies

We use so-called cookies in some areas of our pages. A cookie is a small text file that is placed on your hard drive by a website. Cookies do not cause any damage to your computer and do not contain any viruses. The cookies on our Internet pages do not collect any personal data. We use the information contained in cookies to make it easier for you to use our pages and to tailor them to your needs.

We use both session cookies and permanent cookies on our site. Session cookies are temporary cookies that are stored in the user's Internet browser until the browser window is closed and the session cookies are deleted. Permanent cookies are used for repeated visits and stored in the user's browser for a certain period of time (usually 1 year or longer). These cookies are not deleted when the browser is closed. This type of cookie is used to reuse a user's preferences when returning to the site.

Of course, you can also view our website without cookies. If you do not want cookies to be stored on your computer, you can deactivate the corresponding option in the system settings of your browser. You can delete saved cookies at any time in the system settings of your browser. You can find out how this works in detail from your browser manufacturer's instructions. However, we would like to point out that our website may allow only limited use without cookies.

Google Analytics

This website employs Google Analytics on request of the owner of the website. Google will analyze your use of the website to provide reports regarding the activities on the website and to provide further services regarding the website and internet use.

Since the agreement between the Delegate for Data Protection and Free Information of the City of Hamburg and Google which was based on the decision of the „Duesseldorfer Kreis“ which determines analytics for reach measurement of internet offerings that conform with data protection regulations the use of Google Analytics has become acceptable under certain conditions. Gleason conforms to these conditions. Specifically we point out, the that Google Analytics used on this website has been extended with the code „gat._anonymizeIp();“ to allow for an anonymous registration of IP addresses (so called IP Masking). Your IP address is shortened by Google when used within member states of the European Union or in other States which participate in the Agreement of the European Economic Area. The complete IP address is transferred to a server of Google in the USA in exceptional cases only and is shortened there. IP addresses transferred by your browser within the scope of Google Analytics are not combined with other data raised by Google. Further information regarding the terms of use and data protection can be found here:

https://www.google.com/analytics/terms/de.html bzw. unter https://www.google.de/intl/de/policies/.

Google Analytics also uses so-called “Cookies“. Information about your use of this website generated by a Cookie is generally transferred to and saved on a Google server in the USA. You can avoid the storage of Cookies with the appropriate setting in your browser software. Please note that if you do so, you may not be able to use all functions that this website has been designed to provide. Furthermore, you can avoid the registration of data generated by the Cookie about your usage (incl. your IP address) by Google as well as the processing of this data by Google by downloading and installing a Browser-Add-on. If you click this link an Opt-Out-Cookie will be set up, which prevents all future registration of your data when visiting this website: Deactivate Google Analytics.

Google DoubleClick

We use DoubleClick, a service provided by Google Inc. DoubleClick employs Cookies, to create individually tailored, user-based advertising. Cookies recognize which advertising has already been shown in your browser and if you have called up a website by clicking on an advertisement. While doing this, Cookies do not register personal information and cannot linked with such information either.

If you do not want to receive user-based advertising, you can deactivate this function with the appropriate setting in the advertising preferences of Google.

Further information on how Google employs Cookies, can be looked up in the data protection declaration of Google.

Social Bookmarks

We integrate so-called Social Bookmarks (for example for Facebook and Twitter) on our website. Social Bookmarks are internet bookmarks which allow users to collect links and news messages. These are integrated on our website as links to the appropriate services. After clicking on the integrated graphic you are forwarded to the page of the respective supplier, only then your user information is transferred to the supplier. Please refer to the privacy policy of the respective supplier about the handling of your personal data when using these websites.

Data Security

Our website provider uses technical and organizational security measures to protect your data managed by us against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved according to technological developments.

Rights of the Data Subjects

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights against the controller:

  • Right of Access, Art. 15 GDPR

You can ask us to confirm whether or not we process your personal data. If we have processed your data, you have further rights to information as set out in Article 15 of the GDPR.

  • Right to Rectification

If the information we have collected from you is incorrect or incomplete, you may immediately request us to correct it in accordance with Article 16 of the GDPR.

  • Right to restriction of processing

Under the requirements of Art. 18 GDPR, you may also request that the processing of personal data concerning you be restricted.

After the restriction, your data may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims, or for the protection of the rights of another natural or legal person, or on grounds of an important public interest of the Union or a Member State. We will inform you before the restriction is removed.

  • Right to Erasure

If one of the reasons in Art. 17 para. 1 GDPR applies, you can request us to delete your personal data immediately, unless there is an exception to the deletion obligation in accordance with Art. 17 para. 3 GDPR.

  • Right to Notification

If you have exercised your right to rectification, erasure or restriction of processing, we are obliged under Article 19 GDPR to inform all recipients of your personal data of this, unless the notification is impossible or involves disproportionate effort. You also have the right to be informed of the recipients. The person responsible shall have the right to be informed of such recipients.

  • Right to Data Portability

In addition, according to Article 20 GDPR, you have the right to receive personal data concerning you from us in a machine-readable format and to transmit the data to another controller without hindrance, provided that the requirements of Article 20 para. 1 lit. a GDPR are met, or to obtain that your personal data are transmitted directly by us to another controller, provided that this is technically feasible and no freedoms and rights of other persons are impaired thereby. This right shall not apply to the processing of personal data necessary for the performance of a task in the public interest or for the exercise of official authority.

  • Right to object

You have the right to object to the processing of personal data by Gleason concerning you pursuant to Art. 6 para. 1 lit. f GDPR at any time.

We will no longer process your personal data, unless there are grounds for processing worthy of protection overriding your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

  • Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent with a statement to Gleason at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.

  • Right to lodge a complaint with a supervisory authority

You have the right, at all times, without prejudice to any other administrative or judicial remedy, to lodge a complaint with a supervisory authority, in particular in the Member State of your place of residence, of work or of the place of suspected infringement, if you consider that the processing of personal data concerning them is contrary to this regulation.

Changes to this Privacy Policy

This Privacy Policy is constantly being adapted in the course of the further development of the Internet or our offer. Changes will be announced on this page in time. In order to keep up to date with the current status of our data usage regulations, please check this page regularly.

 

Data Protection Officer

If you have questions regarding the European General Data Protection Regulation (GDPR) please refer to privacy@gleason.com

 

Responsible for Privacy in Europe

Gleason-Pfauter Maschinenfabrik GmbH
Daimlerstrasse 14
71636 Ludwigsburg, Germany
gleason-pfauter@gleason.com

 

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